Whether you are looking for a solution that will improve work efficiency, decrease costs or automate processes, digital smart offices are the way to go. Smart offices offer all these benefits and more. Today businesses have complex needs and the pandemic of 2020 has made it even more important to find a solution that will help businesses operate efficiently. These are some smart office solutions that every business can use to improve themselves.
- Smart Security
Modern smart security systems are far more than just a lock on the door. Smart security locks can be remotely accessed through a cloud-based security system. You can use these locks on doors, drawers, and file cabinets. They can be fitted with sensors to let you know if the lock is opened or even tampered with. Depending on which kind of lock you choose and what the application is, there are multiple benefits you can achieve from a smart lock system.
- Space Management Systems
Coworking spaces are using space management systems to organize space for their members and businesses can also use this system for better management. This system allows you to monitor space usage and sync that with calendars to show availability at a given time. Moreover, space reservations can be done more efficiently, double booking errors are reduced and attendees can be digitally notified if changes in time or location of the meeting. It also acts as a central command center from where peripheral services such as catering, staffing, and equipment can also be managed for the venue.
- Collaboration Tools
As everyone is either working from home or working in smaller shifts it is more necessary to be able to fluidly collaborate. Businesses can use video-conferencing software to interact live with each other. High-quality webcams and associated hardware make this more effective. A virtual whiteboard can be a great asset for a virtual meeting for those hosting and those attending. Files and notes from the meeting can be stored on a cloud server and can be accessible to everyone easily.
- Smart Energy
Every business wants to reduce costs and improve profitability. Energy costs are one of those things which is a permanent cost and can be difficult to reduce. Through smart electronics, firms can cut costs and reduce their carbon footprint. Using infrared, ultrasonic, microwave and similar technologies devices can be automated and performance-optimized to cater to those areas where most people are located. The sensors are also able to provide reports on consumption and usage patterns through which smart HVAC systems can adjust their performance to cater to needs and also consider things such as temperature and time of day.
- Office Supply System
This centralized supply interface makes it possible to track all supplies and easily account for them. When supplies are low the system will suggest a new order and the process of ordering can also be automated. This same technology can be used with office vending machines and coffee bars to improve efficiency. Control can also be restricted to authorized personnel by using access control systems which can be integrated with the supply system.